Retainer Program
Lonestar Retainer Program
Comprehensive DOT Compliance Management
Our premier service delivers ongoing compliance support, training, and management tailored for trucking companies of every size and specialty. From small regional fleets to national carriers, the Retainer Program ensures you remain audit‑ready, reduce violations, and protect your bottom line.
What We Offer Under the Retainer Program
We combine modern technology with hands-on training to implement a proactive maintenance strategy. Drivers and mechanics learn what DOT inspectors look for and how to properly maintain records to remain fully compliant.
Benefits
- Prevent unexpected roadside violations with trained staff
- Minimize downtime through proactive issue detection
- Stay organized with proper records retention protocols
Level 1 and 2 Inspections
We roll our sleeves up and inspect selected vehicles in your fleet. We try to find patterns in the violation discovered i.e, brakes, hoses, etc., so we can focus on those areas for greater impact to your maintenance scores.
We set up these inspections so drivers and mechanics can watch us as we perform a certified CVSA Level one or two inspection and ask questions on areas they don’t understand. We then have the drivers and mechanics do their own CVSA inspection as we critique and train during observation.
Benefits
- Eliminate recurring violations through targeted insights
- Empower drivers and mechanics with practical experience
- Improve CVSA scores with cleaner inspections
Comprehensive Audits
We audit every aspect of your compliance program—driver files, logs, maintenance records, and more—on a regular schedule to catch problems before they cost you.
Benefits
- Eliminate recurring violations through targeted insights
- Empower drivers and mechanics with practical experience
- Improve CVSA scores with cleaner inspections
Driver Qualification Management
We create and maintain driver qualification files that meet FMCSA standards—ensuring everything is accurate, up-to-date, and audit-ready.
Benefits
- Eliminate risk from incomplete or expired DQ files
- Automate annual reviews and updates
- Centralize driver documents for easy access
Our Services
Hours of Service Monitoring
Hours of Service Monitoring
Our specialists routinely check logs for violations, coaching drivers on staying compliant while maximizing legal drive time.
- Avoid fines from logbook errors or HOS violations
- Protect your safety score from preventable hits
- Coach drivers for better, safer route planning
Documentation Management
Documentation Management
We centralize all your essential documents in one system—making inspections, renewals, and audits stress-free.
- Instantly retrieve files during audits or inspections
- Get notified before documents expire
- Keep everything in one secure, organized place
State Size & Weight Regulation Support
State Size & Weight Regulation Support
We train your team and represent you in state-level audits, helping you meet all size, weight, and registration requirements with confidence.
- Avoid costly penalties for overweight violations
- Ensure every load is compliant before it hits the road
- Be audit-ready in every jurisdiction
Monitoring FMCSA changes
Monitoring FMCSA changes
Lone Star DOT is always having to keep ahead of rule changes that will effect industry. By getting the information before it becomes law and therefore enforceable we can save our client’s thousands of dollars.
- Adapt operations in advance of enforcement
- Avoid last-minute fines or disruptions
- Plan proactively for new regulations
Ongoing Training
Regular training sessions are provided for drivers, mechanics, and management to ensure compliance. Topics include hours of service, critical violations, maintenance duties, load securement, pre-trip inspections, roadside procedures, drug and alcohol protocols, driver safety, accident prevention, and driver qualifications. Admin staff receive training on records and procedures, while hazmat personnel are trained in general awareness, advanced driver classes, and cargo handling for bulk and non-bulk materials.
Benefits
- Boost employee confidence and accountability
- Reduce accidents and violations through knowledge
- Promote a safety-first culture across departments
Accident Reduction
We believe our driver training stands out because it’s grounded in real-world experience and a deep understanding of what causes CMV crashes. Often, it’s the simple things—like keeping mirrors and glass clean—that make a big difference. Our training incorporates real accidents we’ve encountered throughout our careers to help drivers learn from real-life scenarios. While those over-the-top commercials targeting trucking companies may seem like cartoons, the lawyers behind them are very real—and aggressive. That’s why we take accident prevention seriously.
Benefits
- Cut down on preventable accidents
- Reduce liability and lawsuit risk
- Reinforce daily safety habits among drivers
Safety Rating Upgrades
One of the first things we review when a trucking company reaches out is their safety rating. Once we decide to move forward, improving that rating becomes a top priority. In fact, it’s one of the areas where we receive the most praise. While the upgrade itself is important, it’s the combination of all our efforts—training, compliance, and documentation—that allows us to craft a solid corrective action plan and formally request a rating change. If your safety rating is currently Conditional or Unsatisfactory, it might be time to give us a call—we’ve helped companies significantly lower their insurance premiums by turning those ratings around.
Benefits
- Achieve a “Satisfactory” rating faster
- Lower your insurance premiums
- Increase trust with shippers and partners
Audit Prep and Representation
When you partner with Lone Star DOT, we’ll get your company ready for FMCSA audits. If an audit is already looming, there’s only so much we can do, but for companies that give us time to prepare, we can significantly reduce violations and uncover potential issues before auditors or attorneys do. Taking on an audit alone is a big risk—we strongly recommend letting experienced professionals handle it.
Benefits
- Reduce violation counts with pre-audit planning
- Avoid severe penalties through expert representation
- Gain confidence with mock inspections
Hazardous Materials
Does your Hazardous Materials (HM) program need a professional review? HM violations often carry the highest fines in the trucking industry. At Lone Star DOT, we perform thorough audits of your HM program—reviewing shipping papers, placards, packaging, labels, compatibility, emergency response guides (and much more) to ensure everything is correct and compliant. We also verify that your employees have the proper HM training required by both PHMSA and FMCSA. HM regulations can be complex and confusing, but with our career-long experience, we make sure nothing gets overlooked.
Benefits
- Stay compliant with PHMSA and FMCSA hazmat rules
- Prevent hazardous material handling violations
- Ensure employees are fully trained and certified
Safety Compliance Tracker
We have created our own web based application that keeps up with your company’s drivers, maintenance files, training requirements, expired CDLs, medical cards, medical waivers, clearing house queries, MVR annual updates, HM cargo tank testing, US DOT HM registration, General awareness testing, preventive maintenance intervals such as oil changes, etc.
Benefits
- Stay ahead of expirations, renewals, and training needs
- Instantly monitor compliance status company-wide
- Prevent violations with timely alerts
Accident Reduction
We believe our driver training stands out because it’s grounded in real-world experience and a deep understanding of what causes CMV crashes. Often, it’s the simple things—like keeping mirrors and glass clean—that make a big difference. Our training incorporates real accidents we’ve encountered throughout our careers to help drivers learn from real-life scenarios. While those over-the-top commercials targeting trucking companies may seem like cartoons, the lawyers behind them are very real—and aggressive. That’s why we take accident prevention seriously.
Benefits
- Cut down on preventable accidents
- Reduce liability and lawsuit risk
- Reinforce daily safety habits among drivers
Safety Rating Upgrades
One of the first things we review when a trucking company reaches out is their safety rating. Once we decide to move forward, improving that rating becomes a top priority. In fact, it’s one of the areas where we receive the most praise. While the upgrade itself is important, it’s the combination of all our efforts—training, compliance, and documentation—that allows us to craft a solid corrective action plan and formally request a rating change. If your safety rating is currently Conditional or Unsatisfactory, it might be time to give us a call—we’ve helped companies significantly lower their insurance premiums by turning those ratings around.
Benefits
- Achieve a “Satisfactory” rating faster
- Lower your insurance premiums
- Increase trust with shippers and partners
Audit Prep and Representation
When you partner with Lone Star DOT, we’ll get your company ready for FMCSA audits. If an audit is already looming, there’s only so much we can do, but for companies that give us time to prepare, we can significantly reduce violations and uncover potential issues before auditors or attorneys do. Taking on an audit alone is a big risk—we strongly recommend letting experienced professionals handle it.
Benefits
- Reduce violation counts with pre-audit planning
- Avoid severe penalties through expert representation
- Gain confidence with mock inspections
Hazardous Materials
Does your Hazardous Materials (HM) program need a professional review? HM violations often carry the highest fines in the trucking industry. At Lone Star DOT, we perform thorough audits of your HM program—reviewing shipping papers, placards, packaging, labels, compatibility, emergency response guides (and much more) to ensure everything is correct and compliant. We also verify that your employees have the proper HM training required by both PHMSA and FMCSA. HM regulations can be complex and confusing, but with our career-long experience, we make sure nothing gets overlooked.
Benefits
- Stay compliant with PHMSA and FMCSA hazmat rules
- Prevent hazardous material handling violations
- Ensure employees are fully trained and certified
Hands on Drug and Alcohol Testing
We use our own consortium so we have hands-on involvement when Drug and Alcohol testing is needed. This becomes especially important when accidents happen. We can also ensure proper drug and alcohol testing percentages are within tolerance.
Benefits
- Maintain DOT-mandated testing rates effortlessly
- Respond quickly with post-incident testing
- Keep audit-ready records with zero gaps
Contact Us
Say in touch
Subscribe to receive our latest offers and news via your email address
© 2025 Lone Star Dot, All Rights Reserved